Regular working hours, flexi-time and time tracking
Regular working hours
All service staff members and research assistants belong to the regular working hours system, and the hours of each are indicated in their collective agreement (on average, 7 h 21 min per day, or 36 h 45 min per week).
The working day includes a 30-minute lunch break, which is added to the length of the day (but not counted as working hours). Working days are Monday through Friday. However, weekend hours may also be used as regular working hours should one’s job require it. Staff in the regular working hours system are also in the working hours tracking system.
Employees in the regular working hours scheme may also work part-time with different weekly hours. Part-time work may refer to working shorter working days or a reduced number of full-length working days. The best suited arrangement for the particular situation is decided with the employee’s supervisor. Employees in part-time employment relationships also fall under the working-hours tracking system.
Flexible working hours (flexi-time) bring flexibility to the allocation of daily working time, enabling one to compensate for peak periods when more hours are worked.
The versatility allowed by flexi-time may be used if the nature of the work duties allow for it (not all do). The performance of work duties and the readiness of units to provide their essential functions and services is, however, always the top priority.
The bandwidth (time range) in which flexi-time can be used is between 6.30 and 20.00. Employees must arrive at work between 6.30 and 9.30 and leave work between 14.00 and 20.00. The time from 9.30 to 14.00 is the core period, a fixed time slot in which employees must be on site and available to the employer (with the exception of lunch break).
Within the agreed limits, employees may plan the starting and finishing times for their work, while taking into account their particular work situation and other demands, such as e.g. supervisor requirements to be present between 8.00 and 16.00 for workplace meetings, etc.
If the work of a unit or staff group demands that employees regularly work outside of the normal working hours, a separate procedure that takes account of the special needs may be agreed with the unit, as long as it is conforms to the general Aalto practice. The procedures are then set for the staff group or unit as a whole. In such cases, get in touch with the HR support group for the unit.
Recording working hours
The work-time tracking system is used by staff who work regular working hours. The purpose of the system is to keep track of the employee’s daily working hours as well as of his or her overall workload over the long range.
Aalto University has switched from the Esmikko and Timecon to Tiima, a mobile system for tracking working hours. For specific instructions on clocking in and out with Tiima, see here.
Additional information about regular working hours, flexi-time and working hour tracking is available from the HR contact for your unit.