Regular working hours

All service personnel and research assistants belong to the regular-working-hours system in Aalto University. When the nature of the work duties allow it, flexi-time can be applied. Service employees in the regular-working-hours system track their working hours in Tiima.

Regular working hours

All service personnel and research assistants belong to the regular-working-hours system and the weekly hours are indicated in Collective Agreement (on average, 7 h 21 min per day, or 36 h 45 min per week, from 1.8.2020 7 h 15 min per day or 36 h 15 min per week).

The working day includes a 30-minute lunch break, which is added to the length of the day (but not counted as working hours). Working days are Monday through Friday. However, weekend hours may also be used as regular working hours if the tasks so require. Service personnel in the regular-working-hours system track their hours in Tiima system.

Employees in the regular working hours scheme may also work part-time with different weekly hours. Part-time work may refer to working shorter working days or a reduced number of full-length working days. The best suited arrangement for the particular situation is decided with employee’s supervisor. Service personnel in part-time employment relationships also track their hours in Tiima.


Flexible working hours (flexi-time) bring flexibility to the allocation of daily working time, enabling one to compensate for peak periods when more hours are worked.

The versatility allowed by flexi-time may be used if the nature of the work duties allow for it. The performance of work duties and the readiness of units to provide their essential functions and services is, however, always the top priority.

‘Bandwidth’ period

The bandwidth (time range) in which flexi-time can be used is between 6.30 and 20.00. Employees must arrive at work between 6.30 and 9.30 and leave work between 14.00 and 20.00. The time from 9.30 to 14.00 is the core period, a fixed time slot in which employees must be available to the employer (with the exception of lunch break).

Within the agreed limits, employees may plan the starting and finishing times for their work, while taking into account their particular work situation and other demands, such as e.g. supervisor requirements to be present between 8.00 and 16.00 for workplace meetings, etc.

If the work of a unit or personnel group demands that employees regularly work outside of the normal working hours, a separate procedure that takes account of the special needs may be agreed with the unit, as long as it is conforms to the general Aalto practice. The procedures are then set for the entire personnel group or unit. In such cases, please contact the local HR at the school or department.

Recording working hours

The work-time tracking system is used by service personnel who work regular working hours. The purpose of the system is to keep track of the employee’s daily working hours as well as of his or her overall workload over the long range.

Aalto University has switched from the Esmikko and Timecon to Tiima, a mobile system for tracking working hours.

Additional information about regular working hours, flexi-time and working hour tracking is available from the HR contact for your unit.

Työajanseuranta ja työajanseurannan käytännöt Aalto-yliopistossa

Further info

This service is provided by:

HR Services

Did you find what you were looking for? If not, please contact us.
  • Published:
  • Updated:
URL copied!