1. Contractual partners
Aalto University (AY)
The Hospital District of Helsinki and Uusimaa (HUS)
University of Helsinki (HY)
2. Specification and situation in preparing the Agreement
NEUROIMAGING is an infrastructure specialised in the functional and structural imaging of the brain. It comprises the following research units: AMI Centre, BioMag Laboratory and MEG Centre. The research units engage in extensive co-operation with AY, HUS and HY research groups.
The AMI Centre was established and is owned by TKK (Helsinki University of Technology / AY), a research unit that belong administratively to AY’s low-temperature laboratory, whose management team has representatives from AY, HUS and HY. The AMI Centre has a technical director and a part-time scientific director. The personnel of AMI Centre have an employment relationship with AY. The AMI Centre maintains GE’s 3 T MRI research systems.
The BioMag Laboratory is a research unit jointly established and jointly owned by AY, HUS and HY. The unit is administratively subordinate to HUS. The BioMag Laboratory has a director and laboratory engineer. The BioMag Laboratory maintains two magnet protection rooms, Elekta’s 306-channel MEG and 99-channel MKG research system, as well as a nervous system magnetic stimulation system. The personnel at the BioMag Laboratory is in a position of employment with HUS. The parties to the Agreement are entitled to use the BioMag Laboratory relative to the payment shares concerned.
The MEG Centre is owned by AY and is a research unit administered by AY’s low-temperature laboratory. The Centre has a technical director. The director of the brain research unit belonging to the low-temperature laboratory acts as technical director. The personnel of the MEG Centre is in a position of employment with AY. The MEG Centre maintains a magnet protection room and Elektra’s 306-channel MEG research system.
If the research groups use additional equipment at the AMI or MEG Centre that is either self-obtained or acquired for research purposes, AY will charge for all costs incurred to AY by its use or procurement.
If the research groups use additional equipment at the BioMag Laboratory that is either self-obtained or acquired for research purposes, HUS will charge for all costs incurred to HUS by its use or procurement.
3. The purpose of the Agreement
The purpose of this Agreement is to agree on the arrangement of joint administration and use for the NEUROIMAGING infrastructure. There is no change in this Agreement with regard to previously agreed ownership and maintenance relations respective to the AMI Centre, BioMag Laboratory and MEG Centre or the employment of their personnel.
By this Agreement, a joint management team is being established for the NEUROIMAGING infrastructure, whose purpose is to promote collaborations between the infrastructure’s research units and develop it into a nationally and internationally significant functional brain-imaging centre for both internal and external users. At the same time, the current management teams at the AMI Centre and BioMag Laboratory shall be terminated.
The NEUROIMAGING infrastructure is led by a management team. The management team consists of six (6) persons with voting powers. AY will name two (2), HUS two (2) and HY two (2) of these persons. In addition, a personal deputy shall be appointed for each person. These individuals shall be the official members of the management team, whose presence affects the quorum of the team and who shall each have the right to vote in such wise that each member has one vote. Moreover, the scientific and technical director of each research unit shall have a presence and right to speak at the meetings of the management team. The scientific and technical directors shall not have the right to vote, and their presence shall have no effect with respect to the management team’s quorum. The parties to the Agreement shall appoint their representatives to the management team for three calendar years per time. The President of Aalto University (AY) shall appoint the chairman from the members of the management team on a temporary basis in consideration of the various parties. The management team shall select, from within its midst, a vice chairman and secretary.
The management team shall convene at the invitation of the chairman or, if unable to do so, the vice chairman, or if two management team members report a matter in writing they wish to be handled.
The management team has a quorum when at least half of its members are present, including the chairman or vice chairman. Matters shall be resolved by simple majority vote. If the voting is equal, the vote of the chairman shall be decisive.
AMI, MEG and the BioMag Laboratory are individual cost units subordinate to the units of their owners (AY, HUS, HY). Their financial plans with respect to basic financing shall be made separately in accordance with the agreed funding of the ownership parties. The research units shall prepare their budgets on an annual basis for the management team, and the latter shall present a collected budget from these to the parties to the Agreement. The parties to the Agreement shall decide on their own funding share for the costs of the following year in March of the previous year. The goal is long-term commitment to the development and financing of the infrastructure from the parties to the Agreement, covering the three-year period of the management team.
The annual financial statements from the AMI and MEG Centres as well as the BioMag Laboratory shall be authenticated from their annual reports.
6. Tasks of the management team
The tasks of the management team are:
- To intensify the collaboration of the infrastructure-based research centres.
- To promote on its part the development of the infrastructure by means of, for instance, intensive methodological development and user training with regard to a fully functional brain-imaging centre observing an international standard.
- To co-ordinate the long-term advancement of the infrastructure as well as prepare, by the end of September, a proposal concerning the research units’ equipment investments and operational allocations for the next year for the management of AY, HUS and HY. The parties to the Agreement (AY, HUS, HY) shall approve the research infrastructures of the new equipment group and research units after hearing the management team.
- To report by the end of March to the management of AY, HUS and HY on the operations of the previous year of the research units.
- To review on its part the annual report and financial statements of the research units on a yearly basis.
- To review on its part the annual operational and financial plan of the research units.
- To approve on its part the operational and safety guidelines of the research units. The valid guidelines concerned are attached to this Agreement.
- To determine the use and requirements for such use of the research equipment and ensure the equal treatment of its users.
- To ratify the user fees to be collected from the users of the research units. With respect to the user fees, the investment-related acquisition price as well as maintenance and related expenses must be taken into consideration.
7. Management of the research units
The AMI Centre shall have a part-time scientific and full-time technical director who shall be hired by AY after the management team has been heard.
The BioMag laboratory has a scientific and technical director. The head of the BioMag laboratory and laboratory engineer are to perform these jobs. They will be hired by HUS after the management team has been heard.
The MEG Centre shall have a part-time scientific and full-time technical director. The director of the Low Temperature Laboratory's brain research centre (Aalto Brain Centre) acts as the scientific director. The technical director will be hired by AY after the management team has been heard.
8. Tasks of the research unit scientific director
The task of the scientific director is to:
- Act as the supervisor of the research unit.
- Develop the scientific operations of the research unit and be responsible on his part for ethical and data security-related research questions.
- Prepare, together with the technical director, the annual report and financial statements as well as the operational and financial plans for the followning year.
- Participate in the infrastructure-based management team work.
9. Tasks of the research unit technical director
The task of the technical director is to:
- Lead the technical and scientific development work of the research unit.
- Look after the operational safety and maintenance of the infrastructure.
- Participate in the infrastructure-based management team work.
This Agreement replaces that signed in 2002 regarding the organisation, funding and use of the BioMag Laboratory, as well as the decision made in 2008 by the Rector of TKK (Helsinki University of Technology) regarding the professional standards of the AMI Centre.
This Agreement shall become valid on 1 January 2011 and remain valid until further notice.
11. Dissolution and cancellation of Agreement
The parties to the Agreement can dissolve this Agreement by joint decision. Along with termination of the Agreement, the property of the research units concerned shall be distributed in accordance with the ownership share ratios. The parties shall not, however, be obligated to pay contributions to the other party for structures and facilities: rather, they will remain the property of the party administering the research unit.
An individual party can cancel this Agreement, to expire at the end of the calendar year. A notice concerning cancellation should be delivered to the other parties no later than nine (9) months before the end of the calendar year concerned. With the termination of the Agreement, each party shall have the right to receive his part with respect to his ownership shares from the property of the research units with the same terms as those agreed with respect to the dissolution above.
12. Settling of disputes
The parties shall endeavour to resolve disputes primarily by negotiation. If the parties are unable to reach agreement, the dispute shall be resolved in Helsinki District Court.