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International Assignments

This page provides you information for the International Assignment. The principles are applied in Aalto University to situations where an Employee works abroad for over 1 month. Aalto’s Travel Policy is applied to situations where an Employee works abroad for less than 1 month.
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International assignment process

When the international assignment becomes relevant the employee should discuss both with his/her supervisor and the department Financial Services the purpose of the international assignment and the compensation and costs of it. The employee contacts his/her department’s HR coordinator or HR Manager in order to start preparations for the International Assignment contract.

The preparations for the international assignment process should be started as early as possible, as the process and acquiring the necessary official documents for the assignment may take several months.

Department HR prepares the International Assignment contract between the Employee and Aalto University. The contract defines the conditions for the International assignments.

International Assignment Policy (see the attachment) defines the principles for the Aalto University employee's work abroad. The purpose of the International Assignment policy is to support the assignment process and handling of the issues related to assignments in a correct, equal and timely manner.

International Assignment process is conducted by the department HR in Workday. Although department HR is responsible for the Workday process, the Employee is asked to deliver certain mandatory documents to HR and filling in certain data in Workday by themselves.

The official International Assignment contract is for now a paper document. The Contract needs to be signed and International Assignment insurance needs to be taken before International Assignment begins.

 

Support material

  • check-list for the international assignment

Work Abroad for other reasons than one's own work

All work abroad is considered as International Assignment in Aalto. The International Assignment contract must be made, the Assignment insurance must be taken and all expenses and costs must be agreed on according to the Aalto International Assignment Policy.

If the reason for the work abroad is related to family reasons (for example, Aalto employee accompanies a spouse on an International Assignment), this arrangement should not cause any extra costs for Aalto University or the employee's home unit. In such cases, the spouse's assignment insurance should cover also the employee, or the unit must take the Assignment insurance for the employee.  

The instructions for social security coverage, taxation and possible work permits during work abroad, please see the section below.

More information on the work abroad, please contact your home department/unit HR coordinator.

 

Taxation, social security and work permits on International assignment

The employee's entitlement to the Finnish social security and taxation during the assignment should be solved early enough. The laws and regulations of both Finland and the target country, as well as situation of the employee leaving for an International assignment (e.g. other tasks, family, etc. ) can have an effect on both social security and taxation. The employee is responsible for applying the necessary work and other permits for the target country, and taking them to the unit HR.

In these cases, please contact Finnish National Board of Taxes (vero.fi) on taxation and The Social Insurance Institution of Finland (kela.fi) on social security.

 

IT

You find IT instructions and check-lists for those who work abroad here.

 

 

More information

More information on international assignments can be obtained from  department's HR coordinator.

Comments concerning this page and instructions/policy regarding international assignments are welcomed by [email protected], tel. 050 312 0912, [email protected], tel. 050 5961099 or [email protected], tel. 040 353 8294.

This service is provided by:

HR Services

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