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Access Control Policy update project

Aalto University is renewing how to use campus facilities according to open campus principles. The aim is to open facilities among faculty, staff and students and to widen the shared spaces approach to Aalto partners and customers. Follow this page to get all information and remember to log in to see additional information within the university.
Kulunhallinta kartta

In line with PMT's (President's Management Team) policy 21.11.2019, Aalto University is renewing its access control policy and redesigning access control processes where user-centricity and increased automation levels are considered critical. New, state-of-the-art access control physical readers and an operating system have been procured to support change. New readers and a system provide better support for how Aalto University facilities can be securely used by faculty, staff, students and external people. The new system shall also enhance the level of overall physical security of Aalto University premises. 

The map on this page shows the preliminary timetable for the project. Changes have already been made in some of the buildings (Dipoli, Harald Herlin Learning Centre, Väre, School of Business, A Grid and Vuorimiehentie 2). If you already have a token for one of these buildings, you do not need to do anything. If you are a member of the Aalto University staff and do not have a new token, then you should collect a token from a named pick-up point. 

The HSL cards – both the green and the blue cards – will also function as access keys for students on campus in the future. It's not possible to activate personnel access rights to the HSL card. Notice! Postgraduate students who do not have active employment with Aalto or who are not scholarship researchers can continue to use the HSL card as an access card.

HSL cards will be increasingly used for getting around in the Aalto University buildings. In the future, HSL cards will no longer be suitable as personnel access tokens. The HSL card will only remain in use as the students' access card.

Changes concern also campus tenants, co-working customers and on site service providers. Please follow your e-mail and/or ACRE extranet.

Access control as a part of university strategy - summary of info sharing session with recording

Info sharing session about the new access control policy was held on 25th August. Please find below summary about the session with recording (duration about 1 hour).

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Otaniemi campus exceptional opening hours

Please notice the opening hours of the buildings when visiting the campus. The buildings are operating on exceptional opening hours from 31 August onwards.

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Kulunhallintajärjestelmä

A picture on the right of the new access control system.

The white frame in the reader device shown in the picture is an indicator light that is red when the door is closed and green when the door is open.

Otakaari 1 U-siiven aula

Tips for using your new access token

The new access control tokens will be introduced in all Otaniemi campus buildings. When using your new access control token, please take the following factors into account.

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Group Before During project After project In the future
Faculty and staff Several different kinds of tokens, Cliq and traditional keys New token, several different kinds of tokens, Cliq and traditional keys New token, Cliq & traditional keys Token/mobile device, Cliq keys, new ID-card
Students HSL card and token (Timecon) HSL card and token (Timecon) HSL card Mobile device
On-site service providers Several different kinds of tokens, Cliq and traditional keys New token, several different kinds of tokens, Cliq and traditional keys New token, Cliq & traditional keys Token, Cliq keys, new ID-card
Tenants Several different kinds of tokens, Cliq and traditional keys New token, several different kinds of tokens, Cliq and traditional keys New token, Cliq & traditional keys Token/mobile device, Cliq keys
Co-working customers Several different kinds of tokens, mobile device Several different kinds of tokens, mobile device Mobile device Mobile device
Visitors Several different kinds of temporary tokens, Cliq and traditional keys New token, several different kinds of temporaray tokens, Cliq and traditional keys New token, Cliq & traditional keys Token/mobile device, Cliq keys
Guests       tdb

 

If you have any questions or need further information

Project related, [email protected]
Technical implementation related, [email protected]
Access key related, [email protected]

Mobility in the university buildings is changing also for students.

Kandidaattikeskus

Access control changing on the Otaniemi campus

Due to the changes in the locking and access control system at Aalto University, mobility in the university buildings is changing also to students.

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Aalto University Campus & Real Estate

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