Open positions

Executive Assistant

We are now looking for a service-minded


for a permanent, full-time position.

Your role

As a executive assistant, you support a member of the management team in daily work as an enabler of well arranged everyday life. In your work you organise management's schedules, meetings, travels and events, and assist with document management. Your work includes supportive duties in management and preparation groups as well as internal communication tasks. Communication with various stakeholders both nationally and internationally also plays a key role in this position.

You are part of Aalto's shared secretarial services team and report to the team leader and a member of the management team in the matrix. You work closely with the university's management and network strongly both within common services and across unit boundaries. You are doing important work in enabling the building of a modern and inspiring community. We are active in domestic and international cooperation forums which makes this position a vantage point for developing university activities.


We require assistant expertise based on modern office technology and an insight into the duties of an assistant in an international and multicultural operating environment. You are a team player with good communication skills and collaborate with a positive attitude. You are a solution-oriented multi-talent and capable of self-initiated and proactive work. You are not startled by rapidly changing situations. You have a suitable education for the position and fluent English language skills. Finnish and/or Swedish language skills are an advantage, and that you want to actively develop your language skills.

What we offer

We offer you a close working community where your skills are valued. You are a working partner and part of the secretarial services team where we work towards common goals. We maintain a good working atmosphere without forgetting humor and we help each other succeed. In addition, we offer flexible working hours and the possibility to work partially also remotely. You can develop your work according to your own skills and interests. The workplace is located on the developing Otaniemi campus. The salary is determined in accordance with the universities' general collective agreement.  This position is the requirement level MV07.

Ready to apply?

If you want to join our community, please send your motivation letter and CV through our recruitment system no later than Monday 17 June. If you are already working in Aalto University, you can apply for a position through our internal HR system, Workday (see internal jobs). Attach a motivation letter and CV.

For more information about the position, please contact Development Manager for services Mirella Lähteenmäki, tel. +358 40 3538341, available on Monday 10 June at 16-17 and Tuesday 11 June at 9-10. 

We will review the applications and invite suitable applicants to interviews during June. The first interview will be conducted as a recorded video interview during June-July. The final interviews will be held in August.

Want to know more about us and your future colleagues? Watch these videos: Towards a better world and Aalto people

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