Aalto University

Information on coronavirus

Information on the effects of coronavirus on activities at Aalto University.

 

Self-study spaces on campus not in use starting 26 October (21 October)

The number of coronavirus infections is growing in the Greater Helsinki region. Health authorities have assessed that the epidemic may soon move from the acceleration stage to the spreading stage, during which infections and exposures may quickly increase.  The Government of Finland has issued new policies and restrictions to slow down the spread of the virus. At Aalto University, there have been some infections and exposure cases this fall; however, with strong cooperation and restrictions we have been able to keep the situation in check.

We want to ensure the health and safety of our community and prevent infections and exposures by updating our rules on campus use. With these measures, we are trying to make sure that laboratory research and teaching which requires in-person contact can continue on campus. The new regulations come into effect on Monday 26 October 2020.

Studying and teaching

  • Teaching will continue, in large part, remotely. Teaching that requires in-person contact and exams will be organised according to previous guidelines and pedagogical principles.
  • We recommend using face masks in indoor spaces on campus.
  • Self-study spaces on campus will be taken out of use on 26 October 2020. There have recently been coronavirus exposures in these areas and tracing has been difficult due to a lack of reservations and heavy traffic. By temporarily closing these spaces, we are trying to prevent infections, protect the health and safety of our community, as well as ensure that necessary in-person teaching can continue. 
  • Buildings where in-person teaching occurs or with a student cafeteria will remain open. Entry will occur from specially marked doors.
  • Students taking part in in-person teaching can reserve a work station on the same day as teaching occurs. Reservable spaces are in Otakaari 1 and more spaces will be added in other buildings if needed. More information about study and work stations can be found in Into. The reservation system will come into use on 26 October 2020. To ensure that spaces are safe and do not become too busy:
    • Reserve a work station using the Aalto Space application.
    • Show your reservation to the duty officer when you arrive.

A list of campus restaurants still open is available here

Up-to-date coronavirus guidelines for students can be found here

Working and events

  • We continue to recommend remote working always when possible.
  • If you come to campus to work, reserve a work space according to your unit’s guidelines.
  • We recommend using face masks in indoor spaces on campus.
  • We recommend organising events and exhibits remotely. If a remote event isn’t possible, in-person occasions must follow the university’s guidelines for event organisation. We recommend limiting events to under 20 people. For events with more than 20 people a safety plan must be made. https://www.aalto.fi/en/aalto-university/coronavirus-guidance-for-events

While working and studying on campus, everyone must do their part to keep physical distance from others and maintain good hand hygiene. If you have a cold, flu or other infectious disease, stay home. If you have coronavirus-like symptoms, get tested.

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Aalto University’s recommendation on mask use on campus (30 September)

Based on the broadened mask recommendation from Finnish authorities, Aalto University recommends the use of masks in indoor spaces on campus starting 1 October. Exceptions can be made for health-related reasons. Information on masks and their use can be found on the Finnish institute for health and welfare’s (THL) website. If you do not have your own mask, two cloth masks are available for you as a student and employee working in indoor spaces on campus. Update on 12 October: Face masks are currently unavailable for pick-up; more are on order.

Students
We recommend the use of masks in indoor campus spaces. Aalto University supports students by providing each student with two cloth masks for use on campus. Masks may be collected by showing your student card at lobby service stations on campus. Update on 12 October: Face masks are currently unavailable for pick-up; more are on order.

Personnel
The university offers two cloth masks per person for working on campus. We recommend using masks particularly in situations where social distancing cannot be ensured, such as in public spaces as well as during breaks and meetings. Personnel can collect masks from lobby service stations. Update on 12 October: Face masks are currently unavailable for pick-up; more are on order.

General
Aalto University continues to offer appropriate respirators for work and teaching situations where social distancing is not possible, for example, in laboratories, workshops or teaching that necessitates closer contact. For work travel abroad, the university provides respirators required by the airline and/or destination country.

While working and studying on campus, each person must take care to maintain appropriate distance from others and good hand hygiene. If you have symptoms of a cold, flu or another contagious disease, stay home.

***

Update on the introduction of flexibly rotating work schedules: remote work still preferable (14 August)

On 13 August, the Finnish government issued a recommendation on remote work in the Uusimaa region and also recommended that employers promote work arrangements that reduce risk factors at the workplace. Based on this new recommendation, we will go ahead with the previously decided introduction of flexibly rotating work schedules but with a minor adjustment: remote work is still preferable to on-campus work whenever the employee’s duties allow it. Working on campus will be possible but requires making space bookings in accordance with the practices to be decided in the units by the end of August.   

For the time being, we recommend organising all events as virtual events. Detailed instructions for organising events this autumn will be finalised soon and published on https://www.aalto.fi/en/aalto-university/coronavirus-guidance-for-events

(Mask recommendation updated on 30 September)
Based on the broadened mask recommendation from Finnish authorities, Aalto University recommends the use of masks in indoor spaces on campus starting 1 October. Exceptions can be made for health-related reasons. Information on masks and their use can be found on the Finnish institute for health and welfare’s (THL) website. If you do not have your own mask, two cloth masks are available for you as a student and employee working in indoor spaces on campus.

As communicated earlier, Aalto University will provide the face masks needed for work and study purposes if safe distances cannot be ensured otherwise. For business travel abroad, the university will provide the face masks required by the airline and/or destination country.

***

Flexibly rotating schedules for on-campus work, teaching to continue mainly remotely  (12 August)

As of 17 August, we will transfer to an operating model which allows combining on-campus and remote work safely and flexibly. We are following the pandemic situation closely and are prepared to make any changes needed without delay.  

Safe working on campus requires that all of us comply with the shared rules and restrictions. You may come to campus only if you are symptom-free. Remember that meticulous hand hygiene and keeping safe distances is crucial. You should get tested immediately if you have any suspicion of being infected with coronavirus.  

To ensure safe distances, the number of workstations on campus will be reduced to about one half of our normal capacity.  The units are responsible for planning the rotating schedules for their workstations and making other practical arrangements concerning their working spaces.

As a rule, teaching will continue remotely. As regards teaching offered on campus, priority will be given to first-year students.  

Working on campus  

All university premises have been checked and to ensure safe distances, the number of workstations on campus will be reduced to about one half of our normal capacity as of 17 August.  

The schools and units are responsible for agreeing on the rotating schedules of their personnel, making the space bookings in compliance with each room’s maximum occupancy limit and taking care of any other practical arrangements. The schedules may be planned in a way that considers the demands of each job. The units can make their space bookings using the Infrabooking system or another method of their choice.  

Each employee uses only one workstation per day and at the end of the day, tidies up the workstation with the cleaning equipment provided. Visits to other units should be avoided. One-person office spaces may be used flexibly by agreeing on a rotating system. The space booking instructions are currently being prepared at the schools and units. The practices concerning the on-campus work of individuals at a high risk of infection are agreed on with the supervisor and the occupational health service.  

To ensure safe and smooth mobility on campus, Aalto staff members are required to have their Aalto ID card visible at all times. You can order an ID card from [email protected]. When you order the card, you can also book a time for taking your photograph for it. If your employment contract is shorter than 6 months, you will get a Visitor Aalto card without a photograph from the Lobby Services.  

As a rule, meetings are still organised as remote meetings. Some meetings or workshops may also be organised on site, provided that safe distances and good hygiene are ensured.  

Teaching arrangements  

As a rule, teaching will continue to be implemented remotely. Teaching which cannot be organised as remote teaching without significantly compromising the learning outcomes or quality of teaching will be organised on campus with due safety measures in place. As a rule, it is the responsibility of the departments and degree programmes to assess the need for on-site teaching on the basis of pedagogic viewpoints. However, teaching as a whole will be assessed from the viewpoint of the entire university and any changes to it are made in consultation with the schools.  

Student mobility on campus

(Updated on 21 October)  

  • Teaching will continue, in large part, remotely. Teaching that requires in-person contact and exams will be organised according to previous guidelines and pedagogical principles.
  • We recommend using face masks in indoor spaces on campus.
  • Self-study spaces on campus will be taken out of use on 26 October 2020. There have recently been coronavirus exposures in these areas and tracing has been difficult due to a lack of reservations and heavy traffic. By temporarily closing these spaces, we are trying to prevent infections, protect the health and safety of our community, as well as ensure that necessary in-person teaching can continue. 
  • Buildings where in-person teaching occurs or with a student cafeteria will remain open. Entry will occur from specially marked doors.
  • Students taking part in in-person teaching can reserve a work station on the same day as teaching occurs. Reservable spaces are in Otakaari 1 and more spaces will be added in other buildings if needed. More information about study and work stations can be found in Into. The reservation system will come into use on 26 October 2020. To ensure that spaces are safe and do not become too busy:
    • Reserve a work station using the Aalto Space application.
    • Show your reservation to the duty officer when you arrive.

A list of campus restaurants still open is available here

Up-to-date coronavirus guidelines for students can be found here

Travel  

(Updated on 10 October)

Aalto staff must avoid business travel, and travelling is only possible in compliance with the current risk assessment procedures. The Aalto University travel guidelines have been updated on 17 September and the new guidelines enter into force as of 1 October. Read the guidelines on page https://www.aalto.fi/en/aalto-university/internal-instructions-related-to-coronavirus (requires log-in).

It is recommended to work from home for 10 days after every trip abroad. Persons who arrive from countries with higher incidence rates are expected to remain in voluntary quarantine for 10 days.

Visitors  

(Updated on 10 October)

We still recommend organising remote meetings rather than on-site ones. If any visitors are hosted on campus, appropriate safety measures must be taken and it must be ensured that the visitor has no symptoms. We are not receiving visitors who have arrived from countries with higher incidence rates within the past 10 days prior to the visit. Persons who arrive from countries with low incidence rates may visit the campus even earlier than that if absolutely necessary.

Events  

See instructions here

Use of face masks  
(Updated on 30 September)

Based on the broadened mask recommendation from Finnish authorities, Aalto University recommends the use of masks in indoor spaces on campus starting 1 October. Exceptions can be made for health-related reasons. Information on masks and their use can be found on the Finnish institute for health and welfare’s (THL) website. If you do not have your own mask, two cloth masks are available for you as a student and employee working in indoor spaces on campus.

Aalto University continues to offer appropriate respirators for work and teaching situations where social distancing is not possible, for example, in laboratories, workshops or teaching that necessitates closer contact. For work travel abroad, the university provides respirators required by the airline and/or destination country.

Ventilation  

The ventilation system on the Aalto University premises will be on for several hours before normal office hours, and it will be in effective use during the day and run for hours afterwards. The airflow is at a good level, and the supply air delivered by displacement ventilation is always outdoor air. The ventilation of all university buildings has been checked and adjusted.  

The fully updated Aalto guidelines and policies related to coronavirus at https://www.aalto.fi/en/aalto-university/internal-instructions-related-to-coronavirus 

If you do not find answers to your questions on this site, you can email your question to [email protected].  

Crisis Management Team (CMT) 
Aalto University  

The Aalto University Crisis Management Team (CMT) is responsible for Aalto University’s instructions. Led by the president, the CMT includes the head of security and risk management and director of communications, as well as other key Aalto staff as necessary. The CMT follows the coronavirus situation, keeping in close contact with authorities and formulating measures to be taken by the university, while also making use of the situational assessment of Finnish authorities and expert opinions. 

Advisory services

  • If you suspect you’ve contracted the coronavirus, the Terveystalo website provides instructions for home care and treatment. Contact Terveystalo primarily through Doctor chat 24/7. You will need your online banking credentials or a mobile identification to sign in. If you don’t have these credentials, call 030 6000 and your call is directed to a doctor.
  • A nationwide telephone helpline provides general information on the coronavirus, 0295 535 535. This telephone counseling does not provide health counseling or counseling for acute symptoms on call. Open from 8 am to 9 pm on weekdays and from 9 am to 3 pm on Saturdays.
  • The public health care helpline number is 116 117 (24/7).

 

Useful links

 

THL.fi: Coronavirus COVID-19 - latest updates

YHTS.fi: Current information concerning the coronavirusTerveystalo website

UM.fi: Ministry of Foreign Affairs - Travel advisories (in Finnish)

UM.fi Ministry of Foreign Affairs - Info on coronavirusWHO.org: Coronavirus disease (COVID-19) outbreak

Opening hours for campus restaurants and café's

Useful instructions

A person using VR headset

Information regarding support for online teaching at opit.aalto.fi

Information regarding support for online teaching at opit.aalto.fi

Laboratoriossa käytössä oleva koeputkiteline.

Coronavirus - Information for students

Coronavirus - Information for students

Laboratorioväline

Coronavirus guidance for events

Organising events and exhibitions at the indoor and outdoor facilities of Aalto University.

Aalto University
aalto it help en

IT Help

Here you can find instructions related to IT Services.

News related to coronavirus on aalto.fi

Mallinnus aerosolien leviämisestä bussissa.
Press releases, Research & Art Published:

New simulation code to eliminate need for super computers in modelling indoor aerosols

Focused on public indoor environments, the code will be openly available for researchers and other professionals
Kuvassa kädet ja post-it-lappuja. Kuva: Adolfo Vera
Research & Art Published:

How has the coronavirus affected company strategies? - Survey produces information to support decision-making

The information produced in the Aalto University project will help companies make strategy and investment decisions.
UNITE! workshop at Aalto University in February 2020. Photo: Mikko Raskinen.
Research & Art Published:

Funding for project to design future universities

Europe-wide collaboration aims to make research more open and diverse
Kuva: Adolfo Vera.
Research & Art Published:

Can EEG and machine learning predict respiratory difficulties in Covid19 patients?

Researchers are planning to investigate severe respiratory problems in coronavirus patients with EEG and machine learning, to help to predict the need of intensive care treatment of other COVID19 patients.
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