Aalto University

Information on coronavirus

Information on the effects of coronavirus on activities at Aalto University.

On this page you will find the most important and up-to-date guidelines related to the coronavirus pandemic. Supplementary information can be found from the page Internal instructions related to coronavirus (requires log-in). Further instructions and relevant links are at the bottom of this page.

Update 16 April. Remote teaching will continue at least until the end of Period V, 4 June 2021, with the exception of essential contact teaching. Some self-study spaces will reopen on 19 April 2021. We will use face masks in all university indoor spaces, except in the case of individuals who are prevented from doing so for health reasons. We will mostly continue to work remotely. Read the latest release below. 

 

We hope that all Aalto community members follow these guidelines and share responsibility for their own and our community's safety.

Facilities and safety 

  • We will mostly continue to work remotely.
  • Remote teaching will continue at least until the end of Period V, 4 June 2021, with the exception of essential contact teaching.
  • The staff service point at Otakaari 1 and some self-study spaces will open on Monday, 19 April 2021.
  • Guidance will be given for using the self-study spaces. To use a space, make a booking in advance with the Aalto Space app.   
  • Other service desks will be closed until further notice.  
  • Everyone working and studying on campus must carefully follow all instructions and restrictions.
  • Only visit the campus if you have no symptoms.
  • Get tested for coronavirus if you have even the slightest symptoms. Hand hygiene and keeping a safe distance of at least two metres are crucial.
  • The number of workstations and meeting rooms on campus have been reduced to about one half of the normal capacity.
  • Avoid staying in public indoor spaces on campus
  • Aalto University encourages students and personnel to use the coronavirus tracing app Koronavilkku (koronavilkku.fi).

Recommendation on mask use

  • We will use face masks in all university indoor spaces, except in the case of individuals who are prevented from doing so for health reasons. If you forget to bring a mask, you may obtain a spare one from the lobby services of the building.    

Working

  • We will mostly continue to work remotely.
  • Those who absolutely must work on campus may do so, but only after agreeing on it with their supervisor and booking a workspace in advance. 
  • All studying, work and meetings on campus may occur only on the absolute condition that safety is ensured by carefully adhering to the given instructions and restrictions. The safety distance between two persons must be two metres at a minimum for safety reasons.
  • We recommend that most meetings be held online. 
  • If, for unavoidable reasons, a meeting or an event is held on campus, a maximum of 6 people may participate in it. Such meetings and events must be reported in advance to [email protected].  
  • To ensure safe and smooth mobility on campus, Aalto personnel are required to have their Aalto ID card visible at all times. 
  • The staff service point at Otakaari 1 will open on Monday, 19 April 2021. 
  • Other service desks will be closed until further notice.  
  • Read further guidelines on page Internal instructions related to coronavirus.

Studying and teaching

  •  Teaching and studying will continue remotely at least until the end of Period V, 4 June 2021. Only essential contact teaching may take place on campus (e.g. laboratory and workshop-based teaching). 
  • Teaching arrangements for autumn are currently being planned. More information is provided on page Internal instructions related to coronavirus under sub-heading Studying and teaching.
  • The use of teaching space must be arranged so that participants in the teaching session can effectively avoid having close contact with the other participants.
  • Each contact teaching event is limited to 10 people.  
  • A maximum of 10 people can attend an examination at the same time, supervisors included.
  • Some self-study spaces will open on Monday, 19 April 2021. Guidance will be given for using the self-study spaces. To use a space, make a booking in advance with the Aalto Space app.    
  • Student service desks will be closed until further notice.  
  • Avoid staying in general indoor spaces on campus.  
  • Give special consideration to wearing a face mask when in a contact teaching event in order to ensure the safety of all participants.
  • You may visit the university premises for a justified reason related to your studies, and foot traffic congestion should be avoided.
  • Entry to buildings will occur from specially marked doors.
  • Up-to-date coronavirus guidelines for students can be found here

Events and visitors

  • We recommend organising all meetings, events and exhibits remotely until 31 August 2021.
  • If, for unavoidable reasons, a meeting or an event is held on campus, a maximum of 6 people may participate in it. Such meetings and events must be reported in advance to [email protected]
  • In maintenance visits, only functionally critical, absolutely necessary ones are permitted. They must be subject to a risk assessment and follow the university's safety guidelines, please contact [email protected]

  • If a remote meeting isn’t possible, the maximum number of participants will be 6 people.
  • We recommend that all travel abroad should be followed by a 14-day voluntary quarantine.  

Travel

  • Business travel must be avoided, and travelling is only possible in compliance with the risk assessment procedures. Read the travel guidelines here (requires log-in).
  • We recommend that all travel abroad should be followed by a 14-day voluntary quarantine.  

* * * * *

16 April: Guidelines updated

The coronavirus situation in the Helsinki Metropolitan Area has taken a turn for the better, and the number of persons exposed to or contracting the virus has remained moderately low at the university. Aalto’s campus will reopen gradually as the Finnish government defines its coronavirus exit strategy. Next week, the staff service point will reopen as well as some of the self-study spaces.   

The staff service point at Otakaari 1 and some self-study spaces will open as soon as Monday, 19 April 2021. Guidance will be given for using the self-study spaces. To use a space, make a booking in advance with the Aalto Space app.   

The planning of June teaching will be based on the policies for spring (continuation of remote teaching, with on-campus teaching possible for special reasons in groups of under 10 persons). The planning of summer teaching for August will be based on the policies below for autumn teaching. Self-study spaces will be in guided use and require making a booking in advance with the Aalto Space app.  

Regarding the planning of teaching for autumn, we may assume the following:  

  • Teaching on campus will follow the guidelines for safe distancing. In practice, this means that the current maximum capacity of classrooms and teaching spaces may not be exceeded, and in no case may more than 40 people simultaneously attend a teaching event in person.   

  • Lectures should be arranged primarily by remote/video connection. All students (international students and risk groups included) will be ensured the possibility to participate in courses and teaching events.  

  • Remote solutions will continue to be preferred for grading and assessment.  

  • The use of campus space will be planned to prioritise first- and second-year courses as well as courses that otherwise would not be held at all (such as experimental work, or arts workshops). The schools are in charge of this prioritisation.  

As there still is much uncertainty about what the pandemic status will be like in autumn, the guidelines for autumn teaching may still change. We will communicate any changes without delay.  

We will continue the use of face masks in all university indoor spaces, except in the case of individuals who are prevented from doing so for health reasons. If you forget to bring a mask, you may obtain one from the lobby services of the building. Remember to maintain safe distancing and good hand hygiene and not to come to campus if you are ill.  

The university’s updated coronavirus instructions and guidelines are available in full on Aalto’s coronavirus webpage: https://www.aalto.fi/en/aalto-university/information-on-coronavirus    

If you do not find answers to your questions in our published material, you can email your question to [email protected].   

Let’s take care of ourselves and each other!

Aalto University 
Crisis Management Team (CMT)
 
The Aalto University Crisis Management Team (CMT) is responsible for Aalto University’s instructions. The CMT is led by the president. Members of the CMT include the head of security and risk management and the director of communications, and other key Aalto staff as necessary. The CMT is following the coronavirus situation, keeping in close contact with the authorities and formulating the measures to be taken by the university. The CMT is utilising the situational assessment of the Finnish authorities and expert opinion.  

* * * *

Advisory services

  • If you suspect you’ve contracted the coronavirus, the Terveystalo website provides instructions for home care and treatment. Contact Terveystalo primarily through Doctor chat 24/7. You will need your online banking credentials or a mobile identification to sign in. If you don’t have these credentials, call 030 6000 and your call is directed to a doctor.
  • A nationwide telephone helpline provides general information on the coronavirus, 0295 535 535. This telephone counseling does not provide health counseling or counseling for acute symptoms on call. Open from 8 am to 9 pm on weekdays and from 9 am to 3 pm on Saturdays.
  • The public health care helpline number is 116 117 (24/7).

 

Useful links

 

THL.fi: Coronavirus COVID-19 - latest updates

YHTS.fi: Current information concerning the coronavirusTerveystalo website

UM.fi: Ministry of Foreign Affairs - Travel advisories (in Finnish)

UM.fi Ministry of Foreign Affairs - Info on coronavirusWHO.org: Coronavirus disease (COVID-19) outbreak

Opening hours for campus restaurants and café's

Useful instructions

A person using VR headset

Information regarding support for online teaching at opit.aalto.fi

Information regarding support for online teaching at opit.aalto.fi

Laboratoriossa käytössä oleva koeputkiteline.

Coronavirus - Information for students

Coronavirus - Information for students

Laboratorioväline

Coronavirus guidance for events

At present, Aalto University organises only virtual events. This page contains links and tips on tools for a virtual event.

Aalto University
aalto it help en

IT Help

Here you can find instructions related to IT Services.

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