Aalto University

Information on coronavirus

Information on the effects of coronavirus and COVID-19 on activities at Aalto University.

On this page you will find the most important and up-to-date guidelines related to the coronavirus pandemic. Supplementary information can be found from the page Internal instructions related to coronavirus (requires log-in). Further instructions and relevant links are at the bottom of this page.

  • A warm welcome to campus as we return to work and studies at the opening of the new academic year! Let’s remember to follow good health and safety together, this is for the good of all.
  • Lunch options on campus increase significantly as many student and staff restaurants reopen their doors to customers. Read more.
  • You can read the latest email (6 September) to the Aalto community at the bottom of this page.

 

Facilities and safety 

  • We can use the campus for teaching and work as long as we ensure health security. When it comes to campus operations, teaching and learning are our first priorities at the moment.
  • We recommend the use of face masks indoors any time you are in contact with others, unless prevented for personal health reasons. If you forget to bring a mask, you may obtain one from the lobby services of the building. 
  • Remember to maintain good hand hygiene, avoid close contacts and not to come to campus if you are ill.  
  • We hope that as many members of the Aalto community as possible will protect themselves and others by taking the vaccine. Covid-19 vaccines effectively prevent severe forms of the disease and curb the spread of the virus.
  • Service desks are open according to the buildings’ opening hours.

  • To use a self-study space, make a booking in advance with the Aalto Space app. Guidance will be given for the use of self-study places.
  • We will still respect the restrictions on the number of people allowed in each space during the pandemic.

  • Information on open restaurants can be found at https://www.aalto.fi/en/campus/campus-restaurants-and-cafes.  
  • Avoid staying in public indoor spaces on campus.
  • Aalto University encourages students and personnel to use the coronavirus tracing app Koronavilkku (koronavilkku.fi).

Working

  • You may come to campus to work as long as you ensure health security and book a workspace in advance.

  • Teams may meet as long as they take account of health security.

  • A hybrid work pilot will be launched later in the autumn. The exact date will be announced when a sufficient vaccination coverage has been reached.

  • To ensure safe and smooth mobility on campus, Aalto personnel are required to have their Aalto ID card visible at all times. 
  • Read further guidelines on page Internal instructions related to coronavirus.

Studying and teaching

  • Orientation of new students and teaching during Period I will take place as planned earlier.   Contact teaching and the subsequent evaluation will be provided for groups of a maximum of 40 people, and space restrictions will be respected. We will still respect the restrictions on the number of people allowed in each space during the pandemic.
  • The orientation of new students will take place partly remotely, partly on campus. Some events will take place in small groups on campus, some online. Student organisations will be given instructions for their orientation events.
  • The reading room at the Harald Herlin Learning Centre is open according to the centre’s opening hours. To use the reading room, you must reserve a spot with the Aalto Space app.
  • Self-study and group work spaces are also available for booking on the Aalto Space app. Campus guides serve on campus, helping campus users.

  • The use of teaching space must be arranged so that participants in the teaching session can effectively avoid having close contact with the other participants.

  • Avoid staying in general indoor spaces on campus. Foot traffic congestion should be avoided.
  • Entry to buildings will occur from specially marked doors.
  • Up-to-date coronavirus guidelines for students can be found here

Events and visitors

  • When it comes to campus operations, teaching and learning are our first priorities at the moment.

  • Event organisers are responsible for ensuring the health security of the event. 
  • Finnish authorities are no longer advising people to keep a two-metre distance from each other at events and activities. Dividing space for social distancing (by staggering seating, etc.) is also no longer required as long as health security can be ensured by, for example, providing sufficient space in rooms or facilities and using other precautions as necessary.
  • To provide sufficient space for an indoor event at Aalto, the occupancy of the room may not exceed 50% of normal capacity, in accordance with the measurements made during the coronavirus period. 
  • Outdoor events and activities have no restrictions on the number of participants.
  • A health security plan must be drawn up for events with more than 10 participants. Upon request, the plan has to be presented to the authorities or the event participants. Further information and advice on event planning are available from the events team of Lobby Services: [email protected] 

Public examinations of doctoral dissertations  

  • A maximum of 40 people may attend a public examination of a doctoral dissertation, and health security must be ensured during the event. The organiser must draw up a health security plan for the event. Upon request, the plan has to be presented to the authorities or the event participants. Further information and advice on event planning are available from the events team of Lobby Services: [email protected] 
  • Visitors from abroad may be invited to public examinations of doctoral dissertations if their visits can be arranged in compliance with health security requirements and national travel restrictions. However, as restrictions may change rapidly, remote participation is recommended. 
  • More detailed instructions for doctoral dissertations, see internal instructions page (LINKKI sis. ohjeisiin) >> Meetings, events and visitors >> Public defence (requires log-in).

Other guidelines related to events and visitors:

  • Third parties may rent spaces in Dipoli and A Grid ([email protected]).

  • Maintenance and repair visits from abroad will also be permitted. Further instructions will be issued based on a case-by-case risk assessment. More information: [email protected].  

Travel

* * * * *

6 September: Corona instructions updates

The Regional State Administrative Agency for Southern Finland has eased the coronavirus restrictions concerning public events. The following information is about how the lifting of restrictions affects events and activities at Aalto University.  

Finnish authorities are no longer advising people to keep a two-metre distance from each other at events and activities. Dividing space for social distancing (by staggering seating, etc.) is also no longer required as long as health security can be ensured by, for example, providing sufficient space in rooms or facilities and using other precautions as necessary. To provide sufficient space for an indoor event at Aalto, the occupancy of the room may not exceed 50% of normal capacity, in accordance with the measurements made during the coronavirus period. Outdoor events and activities have no restrictions on the number of participants. Event organisers are responsible for ensuring the health security of the event. The new policies on events are in effect 4–30 September.

Orientation of new students and teaching during Period I will take place as planned earlier.

More spaces for self-study and group work are being opened for student use as the academic year begins. Most campus restaurants for students and staff are also opening their doors to customers.   

Aalto’s updated instructions and guidelines on coronavirus are available in full on the university’s coronavirus webpage: https://www.aalto.fi/en/aalto-university/information-on-coronavirus. Internal news about COVID-19 vaccinations is available on the university webpages at https://www.aalto.fi/en/news/covid-19-vaccinations.  

If you do not find the answers you’re looking for in the published documents, you can send your question by email to [email protected].    

Let’s take care of ourselves and each other!  

Aalto University 
Crisis Management Team (CMT)
 
The Aalto University Crisis Management Team (CMT) is responsible for Aalto University’s instructions. The CMT is led by the president. Members of the CMT include the head of security and risk management and the director of communications, and other key Aalto staff as necessary. The CMT is following the coronavirus situation, keeping in close contact with the authorities and formulating the measures to be taken by the university. The CMT is utilising the situational assessment of the Finnish authorities and expert opinion.  

* * * *

Advisory services

  • If you suspect you’ve contracted the coronavirus, the Terveystalo website provides instructions for home care and treatment. Contact Terveystalo primarily through Doctor chat 24/7. You will need your online banking credentials or a mobile identification to sign in. If you don’t have these credentials, call 030 6000 and your call is directed to a doctor.
  • A nationwide telephone helpline provides general information on the coronavirus, 0295 535 535. This telephone counseling does not provide health counseling or counseling for acute symptoms on call. Open from 8 am to 9 pm on weekdays and from 9 am to 3 pm on Saturdays.
  • The public health care helpline number is 116 117 (24/7).

Useful links

THL.fi: Coronavirus COVID-19 - latest updates

YHTS.fi: Current information concerning the coronavirusTerveystalo website

UM.fi: Ministry of Foreign Affairs - Travel advisories (in Finnish)

UM.fi Ministry of Foreign Affairs - Info on coronavirusWHO.org: Coronavirus disease (COVID-19) outbreak

Opening hours for campus restaurants and café's

Useful instructions

A person using VR headset

Information regarding support for online teaching at opit.aalto.fi (external link)

Information regarding support for online teaching at opit.aalto.fi

Laboratoriossa käytössä oleva koeputkiteline.

Coronavirus - Information for students (external link)

Coronavirus - Information for students

Kaksi henkilöä istuu nojatuoleissa Dipolissa.

How to organise events responsibly maintaining coronavirus protocols

This page contains guidance and links for event organisers during the COVID-19 pandemic. Latest updates on 6 September 2021.

Aalto University
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IT Help

Here you can find instructions related to IT Services and current news.

News related to coronavirus on aalto.fi

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