Aalto University

How to organise events responsibly maintaining coronavirus protocols

The event organiser must ensure the safety of participants.
Kaksi henkilöä istuu nojatuoleissa Dipolissa.
  • When events are organised, taking account of health security still remains important. 

  • Remember to maintain good hand hygiene, avoid close contacts, and you or your visitors must not to come to campus if ill.

  • The general mask recommendation has been lifted in the Helsinki Area. Read more on the THL website (Finnish Institute for Health and Welfare).

  • At the bottom of this page, you can find tips on tools for organising virtual events.

  • Public examinations of doctoral theses, see instructions.
  • Read instructions for facility use and event security.

  • Further information and advice on event planning are available from the events team of Lobby Services: [email protected] 
  • Third parties may rent spaces on campus. Please contact [email protected].
  • The Event library helps in organising events (link below).
  • More information also from [email protected]


Aalto University instructions

Facility use and event securityFacility use notificationEvent LibraryOrganising an exhibitionInstructions for doctoral dissertations, see this pageBook a venue for your event
Aalto University guidance for coronavirus

Links and tips on tools for organising virtual events

Tips for effective online meetings https://www.aalto.fi/en/services/tips-for-effective-online-meeting

Microsoft Teams is a tool for video conferencing, online meetings and chat for max 250 participants https://www.aalto.fi/en/services/online-meeting-tools-teams-and-zoom

Liveto is a web browser-based virtual stage manager that allows stage programme, parallel sessions, pitches, networking and presentations. No max limitation, but requires streaming to the platform from another source. Read more about Liveto

MyCourses is a Moodle based learning environment for Aalto University courses https://www.aalto.fi/en/services/mycourses-learning-environment

Panopto is a software and media service that is designed to capture, edit, stream, and share video presentations and recorded lectures https://www.aalto.fi/en/services/panopto-media-service

Presemo is an online participating environment https://www.aalto.fi/fi/palvelut/presemo-yleisoosallistumisjarjestelma (page in Finnish only)

Zoom offers communications software that combines video conferencing, online meetings, chat, and mobile collaboration https://www.aalto.fi/en/services/zoom-video-tutorials

Youtube, Facebook and other social media can be used to reach wider audience or to store recorded talks.

Cancelling an event

In exceptional circumstances and for a well-founded reason, in accordance with the policies of the authorities and / or Aalto University, Aalto University may cancel the event. In these cases, the university is not obliged to compensate the customer for the costs of cancelling or transferring the event.

Aalto University information on COVID-19

Three students walking on campus on sunny day

Information on coronavirus

Information on the effects of coronavirus and COVID-19 on activities at Aalto University

Aalto University

News regarding coronavirus on aalto.fi

Illustration of digital pandemic tracing networks
Research & Art Published:

Digital tracing apps should incorporate social connections to mitigate disease outbreaks

Digital tracing models could benefit from a closer look at social connections between app-users.
Hengittävä nukke aerosolitutkimuksessa
Press releases Published:

Viruses in the air? Researchers study how air cleaning devices, masks, and UV light reduce risk of infection

The project is aimed at finding workable and cost-effective ways to protect offices.
University Published:

Covid-19 vaccines available again at the Otaniemi campus on 23 and 30 March

The vaccination site is open to students and personnel at the Undergraduate Centre, room Y115.
Mies ja kannettava tietokone. Kuva: Aalto-yliopisto / Petri Anttila
Research & Art Published:

Recent study: The COVID-19 pandemic particularly affected the well-being of entrepreneurs under 40 years of age

A quarter of the interviewed Finnish entrepreneurs is experiencing intense exhaustion.
  • Published:
  • Updated:
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