Aalto University

How to organise events responsibly maintaining coronavirus protocols

The Aalto University campus is available for events. The event organiser must ensure the safety of participants.
Kaksi henkilöä istuu nojatuoleissa Dipolissa.
  • The Aalto University campus (indoors and outdoors) is available for events.
  • Event organisers are responsible for the health security of the event.
  • At the bottom of this page, you can find tips on tools for organising virtual events.
  • Event organisers must submit a facility use notification (read more on this page) and follow instructions provided by the university. A notification is NOT needed for teaching, dissertations or personnel meetings.
  • Further information and advice on event planning are available from the events team of Lobby Services: [email protected] 
  • Third parties may rent spaces on campus. Please contact [email protected].
  • Face masks may be used at the user’s own discretion. We recommend that face masks should in particular be used in spaces and situations where a lot of people are present or where close contact cannot be avoided, or if you have not been vaccinated against Covid-19.
  • Remember to maintain good hand hygiene, avoid close contacts, and you or your visitors must not to come to campus if ill.
  • The Event library helps in organising events (link below).
  • More information also from [email protected]


Aalto University instruction


Facility use and event securityFacility use notificationEvent LibraryOrganising an exhibitionInstructions for doctoral dissertations, see this pageBook a venue for your event
Aalto University guidance for coronavirus

Links and tips on tools for organising virtual events

Tips for effective online meetings https://www.aalto.fi/en/services/tips-for-effective-online-meeting

Microsoft Teams is a tool for video conferencing, online meetings and chat for max 250 participants https://www.aalto.fi/en/services/online-meeting-tools-teams-and-zoom

Liveto is a web browser-based virtual stage manager that allows stage programme, parallel sessions, pitches, networking and presentations. No max limitation, but requires streaming to the platform from another source. Read more about Liveto

MyCourses is a Moodle based learning environment for Aalto University courses https://www.aalto.fi/en/services/mycourses-learning-environment

Panopto is a software and media service that is designed to capture, edit, stream, and share video presentations and recorded lectures https://www.aalto.fi/en/services/panopto-media-service

Presemo is an online participating environment https://www.aalto.fi/fi/palvelut/presemo-yleisoosallistumisjarjestelma (page in Finnish only)

Zoom offers communications software that combines video conferencing, online meetings, chat, and mobile collaboration https://www.aalto.fi/en/services/zoom-video-tutorials

Youtube, Facebook and other social media can be used to reach wider audience or to store recorded talks.

Cancelling an event

In exceptional circumstances and for a well-founded reason, in accordance with the policies of the authorities and / or Aalto University, Aalto University may cancel the event. In these cases, the university is not obliged to compensate the customer for the costs of cancelling or transferring the event.

Aalto University information on COVID-19

Kaksi henkilöä kävelemässä kohti Kandidaattikeskusta.

Information on coronavirus

Information on the effects of coronavirus and COVID-19 on activities at Aalto University.

Aalto University

News regarding coronavirus on aalto.fi

Mobile phone. Photo: Aleksi Poutanen
Research & Art Published:

Covid-19 contract-tracing apps are less trusted by those from socially disadvantaged backgrounds

People who are mistrusting, socially disadvantaged, or have less digital access, are generally more negative towards the idea of using digital contract tracing apps to control COVID-19.
University Published:

Covid-19 vaccines available at the Otaniemi campus on 20 October from 10 to 15

The vaccination site is open to students and personnel at the Undergraduate Centre, room Y115.
Cooperation Published:

Helsinki Brain & Mind utilises digitalisation and develops AI-based brain imaging analysis

In the coming years, the network in neuroscience research will focus its efforts on the development of digital solutions and innovations. The network’s new project, with a budget of over €880,000, has received substantial EU funding for the term 2021–2023.
Niina Nurmi. Photo: Mikko Raskinen.
Appointments Published:

Niina Nurmi is tackling Zoom fatigue and hybrid work in her research

The new assistant professor of management is especially interested in the future of work and the management of virtual work, employee engagement and well-being.
  • Published:
  • Updated:
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