Aalto University

Coronavirus guidance for events

Please find below guidance for planning events at Aalto University. On this page also links and tips for organising virtual events.

Guidance for event organisers will be specified as soon as possible. 

As the coronavirus situation keeps changing continually, we recommend taking particular care in organising events. We are keeping abreast of the development of the authorities’ recommendations and will update the Aalto instructions accordingly as soon as possible.

In August, it is possible to organise small-scale events in those university spaces which have a separate entrance. When planning events, it should be noted that in all spaces, the maximum number of seats has been reduced to one half of the normal level. 

We still recommend organising remote meetings rather than on-site ones. If any visitors are hosted on campus, appropriate safety measures must be taken. Furthermore, it must be ensured that the visitor has no symptoms and has not been abroad in the past two weeks prior to his or her visit.

 

Links and tips on tools for organising virtual events

Tips for effective online meetings https://www.aalto.fi/en/services/tips-for-effective-online-meeting

Microsoft Teams is a tool for video conferencing, online meetings and chat for max 250 participants https://www.aalto.fi/en/services/online-meeting-tools-teams-and-zoom

MyCourses is a Moodle based learning environment for Aalto University courses https://www.aalto.fi/en/services/mycourses-learning-environment

Panopto is a software and media service that is designed to capture, edit, stream, and share video presentations and recorded lectures https://www.aalto.fi/en/services/panopto-media-service

Presemo is an online participating environment https://www.aalto.fi/fi/palvelut/presemo-yleisoosallistumisjarjestelma (page in Finnish only)

Zoom offers communications software that combines video conferencing, online meetings, chat, and mobile collaboration https://www.aalto.fi/en/services/zoom-video-tutorials

Youtube, Facebook and other social media can be used to reach wider audience or to store recorded talks.

 

If you need further guidance, please send an email to [email protected]

Read more:

Aalto.fi: Internal instructions related to coronavirus (includes guidelines for dissertations)Aalto.fi: Information on coronavirus

THL.fi: Coronavirus - latest updates WHO.org: Coronavirus disease (COVID-19) outbreak

Information on coronavirus

Information on the effects of coronavirus on activities at Aalto University. Updated 12 August and 14 August.

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News regarding coronavirus on aalto.fi

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In spite of the circumstances, the day of the public examination was great!

Marleen Wierenga is one of the eight doctoral candidates who defended their dissertation remotely at the School of Business this spring.
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