Aalto University

Coronavirus guidance for events

Aalto University organises no public events for the time being. Please find below links and tips on tools for organising virtual events as well as a message template for cancelling or postponing an event.

Aalto University monitors closely the global coronavirus situation and has issued the following guidance for conferences, seminars and meetings organised in the university premises.

  • No public events will be organised before 31 July 2020. Events and meetings are held online, rescheduled or cancelled.
  • Also internal meetings should take place online only.  
  • Aalto University is not renting venues for external events before 31 July 2020.
  • A special guideline for dissertation defence has been issued.
  • The exhibition spaces on campus are closed until the end of August 2020.
  • Do not shake hands. Keep a sufficient distance in social situation. 
  • Take care of good hand hygiene. Hand sanitiser dispensers and handwash instructions are provided around the campus buildings.
  • In health-related matters, please consult the guidance on the website of Finnish Institute for Health and Welfare THL.
  • If you need further guidance, please send an email to [email protected]
  • Aalto University’s own guidance on coronavirus is updated on the aalto.fi website: https://www.aalto.fi/en/aalto-university/information-on-coronavirus

Links and tips on tools for organising virtual events

Tips for effective online meetings https://www.aalto.fi/en/services/tips-for-effective-online-meeting

Microsoft Teams is a tool for video conferencing, online meetings and chat for max 250 participants https://www.aalto.fi/en/services/online-meeting-tools-teams-and-zoom

MyCourses is a Moodle based learning environment for Aalto University courses https://www.aalto.fi/en/services/mycourses-learning-environment

Panopto is a software and media service that is designed to capture, edit, stream, and share video presentations and recorded lectures https://www.aalto.fi/en/services/panopto-media-service

Presemo is an online participating environment https://www.aalto.fi/fi/palvelut/presemo-yleisoosallistumisjarjestelma (page in Finnish only)

Zoom offers communications software that combines video conferencing, online meetings, chat, and mobile collaboration https://www.aalto.fi/en/services/zoom-video-tutorials

Youtube, Facebook and other social media can be used to reach wider audience or to store recorded talks.

 

Read more:

Aalto.fi: Internal instructions related to coronavirus (includes guidlelines for dissertations)Aalto.fi: Information on coronavirus

THL.fi: Coronavirus - latest updates WHO.org: Coronavirus disease (COVID-19) outbreak

Information on coronavirus

Information on the effects of coronavirus on activities at Aalto University.

Read more
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News regarding coronavirus on aalto.fi

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