How to apply to AScI internship programme

Applicants must read through the internship web pages carefully before contacting AScI or the academic contact persons.
Aalto Science Institute AScI internship programme

The application form has been opened on 07 January 2019 and it will be closed on 31 January 2019 23:59 (UTC+2). The list of available topics has been published (click the "Read more" button below).

AScI internships: Available positions

The applications must be received by 31 January 2019 at the latest. Incomplete applications will not be taken into consideration.

AScI will make the first pre-screening of applications. The department offering the position will make the final decision and select the students.

Potential candidates will be contacted in early March 2019.

If you have questions concerning the offered topic, please contact the academic contact person mentioned in the proposed topic. If you have general questions concerning the internships or application procedure, contact the AScI coordinator at [email protected] All questions related to employment contracts will be processed with the respective departments' HR staff. The selected students will be informed about their HR contact persons.

On the application form you need to indicate at least one but no more than three topics that you are interested in. You can apply for a maximum of three topics. You must not submit more than one application form.

Required qualifications

Internship applicants must be at least second/third year undergraduate students in a suitable field at a recognised university. The applicants must have an academically outstanding background appropriate for the proposed internship topic, and an excellent command of English.

Compulsory appendices to the application form

  • Scanned copy of the official transcript of university records listing your completed university studies    
    • If the transcript is in a language other than English, an authorised translation of the transcript must be submitted. You should append the translation to the same file as the copy of the official transcript.
    • In addition, please assemble a list of courses + descriptions of courses that will appear in the final transcript (spring courses), but are not in your current transcript. You should append the list to the same file as the copy of the official transcript.
  • Motivation letter: The motivation letter is part of the application form.    
    • Explain why are you interested in an Aalto Science Institute intern position, and what are your personal interests in terms of research.
  • CV: A summary of your academic and work history with contact details.
  • A recommendation letter from a professor or equivalent from your university.   
    • The recommendations should be written by a university professor or lecturer, namely by a person who has supervised you in either academic or employment capacity.
    • The recommendations must be original.
    • AScI will not contact or ask for the letter of recommendation from the referee by email or phone. Only in the case that the applicant is shortlisted by the supervising research group, the referee could be contacted after the deadline of the call.
    • Applications without the letter of recommendation will not be processed.
    • If you receive your recommendations in a sealed envelope or if the referee wants to send it directly to us, then please upload a note in the Saima recommendations-section that you will send the recommendation by post or email, or that the referee will send the recommendation letter directly to us (by post or email). Then, please send the recommendation (or have it sent) to the following address:   

AScI coordinator, Aalto Science Institute (Y332)
PO Box 11100 (street Otakaari 1 F, Espoo)
FI-00076 Aalto, Finland, Europe

or by email: [email protected] (we prefer email)

Supporting documents

  • Proof of sufficient English skills: TOEFL or IELTS are recommended but not required. Alternatively, you may provide one of the following:
    • You can also send a statement from your university regarding your language skills.
    • A seminar report or something you have written as part of your studies to demonstrate your competence in written English.

Frequently Asked Questions FAQ

When are the results of selection known?

By early March 2019. Your application will not be processed any quicker if you contact AScI. See also the next two questions & answers.
 

How long can I expect to wait for an answer to a question that I've asked by email?

AScI has one part-time coordinator who works one day per week. Therefore, you must wait at least one week before resending your question. All questions will be answered in due course. We ask that you familiarize yourself with all the materials on this website before you ask a question. Please note that we receive hundreds of applications and deal with a very large volume of inquiries around the opening time of the application form, and it is important to identify yourself properly in your email. AScI will not correspond with abusive or vexatious applicants.
 

My holidays are from the first week of May until the end of July. I'll be able to stay until the first week of August. Am I eligible to apply for an AScI internship?

In principle, you should be eligible to apply, however please note that AScI will not be able to help with accommodation during May (student dorms are used by our local students then). You would have to organize the accommodation for yourself in May independently, using private market options (these include hotels, hostels, AirBnB etc.) Your hosting department may be able to help but you can expect to pay more for accommodation in May. The majority of interns will arrive in June so any coordinated activities for the intern group wouldn’t start until then; you would have to be self-guided and rely on help from your hosting department. Similarly, you would miss out on any activities in August. Results of the selection should be known by early March (all will be released at the same time, and we don't make exceptions for any reason). If this sounds acceptable to you, please send in your application.
 

My holidays are from the end of June until September. Am I eligible to apply for an AScI internship?

You need to mention in your application form when you will be able to travel to Finland. If you choose to arrive later than 01 June, then you will miss out on any information sessions, events and courses organized between 01 June and your arrival. Most of the activities at AScI take place in June. No extra info sessions will be organized for latecomers, and you won't be eligible for the student status at Aalto (because you would miss the "Get to know Finland" course, 0.5 credits). You will have less opportunity to get to know other AScI interns who have arrived by early June, and you will have less time to carry out scientific work before you give your presentation in the final seminar in mid-August. You should be able to apply to this programme nevertheless. The recruiting research group will decide if the student’s timetable suits them. Please also be aware that in Finland summer vacations typically start around 20 June, and services are limited until the end of July (resulting in longer waiting times in the entry process). Availability of accommodation can become a problem after the end of August (student dorms are used by our local students from September onwards). You would have to organize the accommodation for yourself in September independently, using private market options (these include hotels, hostels, AirBnB etc.) Your hosting department may be able to help but you can expect to pay more for accommodation in September. If this sounds acceptable to you, please send in your application.

 

My academic referee prefers to send the reference letter to AScI directly. How should I indicate this on the online application form?

You should write a brief statement to the effect that the academic referee will send the reference letter to AScI directly (in that case, we prefer to receive the letter as a PDF attachment file from the academic referee's official university email address). If possible, please name the referee(s) who will contact us. Attach your statement (e.g. Word or PDF file) to the "Reference letter" tab on the online application form. It is important that the academic referee sends the letter of reference to us before the application deadline. We reserve the right not to process applications that are not supported by a letter of reference from an academic who knows your academic record.

Is the summer internship offered by Aalto University Science Institute only restricted to BSc students or there is a possibility for MSc students to join? I'm a student at the University of Eastern Finland.

AScI internship programme is intended for international students who have not yet received their Master’s degree and have not yet been in Finland as students. In previous years, some interns have done the internship just before getting their Master’s degree.

I am a student at San Francisco State University and I am going to be applying for an AScI internship. My school does not provide official transcripts in any electronic format so I will be mailing mine in. Do I send them to your address:

Aalto Science Institute (Y332),
PO Box 11100 (street Otakaari 1 F, Espoo),
FI-00076 Aalto, Finland, Europe  

Yes, please do use this address to send in the transcript. However, we would much prefer receiving a scanned copy of your transcript by email ([email protected]).
 

My transcript is in Vietnamese, but a transcript in English is required. I want to know if I can submit an English transcript translated by myself, attached to an original Vietnamese transcript. If no, should I submit the English transcript notarized by my university or Notary Public?

We will accept your English translation if attached to the original transcript.
 

Do I need to provide a scanned copy of my passport or ID card?

If you are selected as one of the interns, then our HR department needs to take a photocopy of your passport on your arrival at Aalto. You may be asked to provide a scanned copy of your passport before your arrival, as this will speed up the HR processes.

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