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IT Policies and Guidelines

This page shows Aalto University’s information management IT policies and guidelines that are publicly available.

Policy of information systems usage at Aalto University

This Policy of information systems usage at Aalto University concerns all members of the Aalto University academic community, other users of Aalto University information systems and Aalto University units. The usage policy also concerns all information systems and workstations located at the university. The president has approved the use of policy 3/6/2010.

Related Guideline for the validity of the access rights in Aalto University’s information systems specifies validity of access rights and user accounts.

• Policy of information systems usage at Aalto University (pdf)
• Guideline for the validity of the access rights in Aalto university’s information systems (pdf)

Password guideline

This is the guideline for creating strong password.

• Password guideline (pdf)

Policy of sanctions for it offences at Aalto university

Due to the heterogeneity of these user account holders, any IT offences will be dealt with on a case-by-case basis. The tables outline recommended sanctions for IT offences for the university's degree students, employees and others.  The tables contain examples of typical offences linked with the use of information systems, grouped by the seriousness of the offence. The president has approved the use of policy 3/6/2010.

• Policy of sanctions for it offences at Aalto university (pdf)
• Policy of sanctions, employees (pdf)
• Policy of sanctions, students (pdf)
• Policy of sanctions. others (pdf)

Aalto university policy and procedures for handling email

There is different email policy for students and employees. Policies concern all users of Aalto University email systems.

Policy and procedures for handling email defines the various types of email messages and addresses and sets guidelines for handling messages and addresses. Moreover, the policy defines the rights of the university to process messages within the email systems and what actions to take in special circumstances related to an email message. The president has approved the use of policy 3/6/2010.

• Policy on email handling at Aalto university for units and employees(pdf)
• Policy on email handling at Aalto university for students (pdf)

Declaration of confidentiality while performing university’s system Administrator tasks

This Declaration applies to information received in the capacity of an employee of Aalto University or when otherwise performing tasks assigned by the University which is confidential under the provisions of an Act or Decree or whose confidentiality is based on a contract concluded by the University or a security classification drawn up by the University. Persons without Aalto-university user id must also fill “no contractual employment person data form”.

• Declaration of confidentiality (pdf)

Aalto University maintenance rule

(in preparation)
Until it is valid, Aalto University applies the Policy of Information System Maintenance validated at the Helsinki University of Technology, and the School of Economics applies the Policy of Information System Maintenance validated at the Helsinki School of Economics.