Book a venue and organise an event

Aalto University has over 100 venues for meetings, seminars and congresses. Venues are located in the campus areas of Otaniemi, Töölö and Arabia.

We welcome Aalto University stakeholders and partners as well as other operators to explore the facilities and to organize an event in the heart of the university.

Explore the facilities at the Aalto University Facility Rental website (facilityrental.aalto.fi).

Venues and bookings

Available facilities are for 10 persons up to 600 persons. Most of the facilities are equipped with data projector, screen, computer, Aalto Open wlan and connections for customer´s own laptop.

Aalto University facilities can be hired out for the use of companies, science communities as well as public and non-profit communities, associations and non-governmental organizations. The facilities will not be hired out for party political or religious events.

Hiring Aalto University facilities for external use can be done through Facility Sales. Send your enquiry by email to facility.sales [at] aalto [dot] fi or use the Request for Offer form (facilityrental.aalto.fi). Reservations can only be made for the current term.

Prices

The facilities at Aalto University are always subject to a charge. VAT is always added to external prices. The price list is valid for the normal operating hours of the premises. A minimum of 1 hour will be charged. The preparation/set up time is also subject to a charge and the customer must notify Facility Sales of the preparation time needed at the time of booking. If the booking is out of the normal opening hours there will be separate charge on venue´s staff according their realized working hours.

Cancellations

If the booking is cancelled 28-15 days before the date booked, 50 % of the total sum of room charge will be charged. If the booking is cancelled 14-0 days before the date booked, 100 % of the total sum of room charge will be charged. More detailed case-specific terms of cancellation will be drawn up for bookings of several days and several facilities.

Catering

Catering services for events are provided the restaurant of the building. Catering can be ordered in restaurant facilities, meeting facilities or in lobby areas. Operating Catering companies are Sodexo, Fazer Food Services and Antell.

Location

Otaniemi is located in City of Espoo, with good transport connections (Ring I and Länsiväylä), only 10 km from the centre of Helsinki. Töölö Campus is located in walking distance from Kamppi, City centre of Helsinki. Arabia Campus is located in Arabianranta, the birthplace of Helsinki.

Campus maps

Contact

Kati Gustafsson, +358 50 501 4086, kati.gustafsson [at] aalto [dot] fi
Mirka Elovaara, +358 50 406 4465, mirka.elovaara [at] aalto [dot] fi

Aalto University, Campus Services, Facility Sales, P.O. Box 17800, 00076 AALTO, facility.sales [at] aalto [dot] fi

Explore the facilities at the Aalto University Facility Rental website (facilityrental.aalto.fi).

Page content by: | Last updated: 05.04.2016.